Enhanced SharePoint Notifications with Power Automate

September 18, 2025

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The Challenge

Our client used a SharePoint List to manage job tracking, with key milestones such as estimated Fabrication and Production dates. While SharePoint’s built-in rules allowed for basic email alerts when these fields were updated, the Project Manager needed more information notifications. Specifically, they wanted to see:

  • What the previous value was 
  • What the new value is
  • Additional project context to make decisions without opening SharePoint or the embedded Power App.

This would allow project managers to avoid frustration when working remotely – removing the requirement to open the job in SharePoint which was often problematic due to mobile phone readiness and on-site network issues.

Accord

The Solution

Accord designed and implemented a Power Automate flow that triggers whenever a list item is modified. The flow:

  • Detects changes to key milestone fields
  • Captures both the old and new values
  • Compiles a detailed summary including relevant project metadata
  • Sends an email to stakeholders with all the necessary information
Enhanced SharePoint Notifications with Power Automate

The Outcome

This enhancement transformed a basic alert into a context-rich notification, enabling stakeholders to:

  • Quickly assess the impact of changes
  • Respond faster without needing to open SharePoint
  • Make informed decisions with confidence
Enhanced SharePoint Notifications with Power Automate

Key Benefits

  • Enables proactive decision-making by providing timely, relevant information
  • Supports better project oversight with clear visibility into key changes
  • Enhances responsiveness by reducing the need to manually check SharePoint
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